This term “tasks” often refers to the task(s) assigned to a consultant. Such a consultant or consultant may be mandated by a contract with general conditions of contract, which also contain the description of the service that expressly describes the consultant`s task. A TOR is a document that is created when an institution or company requires that the work be performed by external or internal individuals or teams. It describes the requirements so that it can be used as a tender to attract several qualified organizations/consultants/contractors to express their interest in carrying out the work. TOR is composed to explain the context or problem that justifies the realization of the project. They provide a clear and definitive statement about the project objective, the objectives that achieve it, the specific outcomes and how they are assessed to determine completion, and what entry resources are available to support completion. The terms of reference should be as concise as possible, not exceeding 5 to 10 pages, although annexes containing background information or essential data and information may be attached or provided elsewhere. The wording and content of the MANDATE may vary depending on whether it is a feasibility study, a plan, a data collection or a construction. This section of the terms of reference describes the proposed project as well as a descriptive context on how it fits into existing programmes and projects to achieve a clear objective. This puts the project in context and should be considered in any implementation proposal to be designed by the consultant or project team. For example, a project to create national physical planes in the background may describe policy or land issues that exist in the region being studied.
Any past issues and whether they have been addressed as well as links to documents that describe the story in more detail are also part of the context in case the potential consultant/entrepreneur needs more information. This aspect of the ToR can be a few paragraphs or a page or two. Since this section of the TERMS of reference summarizes the entire document, all other sections of the TERMS of reference can be briefly mentioned and then explained in more detail in the appropriate section. Project stakeholders and their roles and responsibilities, history, reason for project start and project schedule, and all related studies and evaluations should all be mentioned. Complementary projects carried out by other development institutions or partners should also be mentioned, as they should be monitored to ensure that there is no duplication of work and waste of resources. • why and for whom the evaluation is carried out; • what it intends to achieve; • how to achieve this; • who will participate in the evaluation; • when milestones need to be reached, including when the assessment is to be completed. Objectives should be clearly articulated so that, if unforeseen deviations are required, the criteria guide the changes. While objectives and specifications should be clear, some flexibility is sometimes beneficial, allowing consultants or contractors to suggest innovative methods they have developed to improve the efficiency and/or effectiveness of the product or process. The list of goals should not be long and should ideally be limited to 3 to 5 that can be addressed in a project. They should also be described as action- and results-oriented activities in order to avoid ambiguity. There should be a clear logical link between the specific objectives and the overall objective of the project.
The lead agency, which will be responsible for the implementation of the project, is also responsible for the development of the MANDATE. Through an internal discussion process, a draft of the TERMS of REFERENCE can be created. Outsourcing to consultants can also benefit. Stakeholders and beneficiaries should be consulted so that their contributions can ensure that the objectives and objectives are in line with the expectations of the beneficiaries. Stakeholders can be ministries, departments and professionals, but also civil society. A work plan is a type of strategy that aims to solve problems during a project and increase employee motivation and concentration. It determines the steps to be taken to start, implement and complete the project within a certain time frame and within a defined budget. It is often used as a general guide for developing a project implementation plan. Once the OPR has been published as a call for tenders for a competitive process, potential bidders should have the opportunity to ask outstanding questions that can feed into the MANDATE and clarify its content. As part of the MANDATE, bidders will also have the opportunity to present ideas and innovations that can improve the implementation of the project.
Even after hiring a consultant or contractor, there should be an opportunity to modify the MANDATE that can further improve implementation. The objectives of a project are the desired services that can reasonably be provided at the end of the project, using available resources and within an expected time frame. You need to clearly identify and define what is expected of the project and who the target audience is. TOR must comply with tendering laws and regulations, so that the competent authorities must be able to sign the specific details in the TOR that demonstrate this. These rules may apply within the institution or country or may also include those of the funding body. There may also be rules of conduct or ethical principles and values that the consultant/contractor is expected to adhere to. These are the parameters of the project activities. The scope may be indicated in terms of timing, geographical coverage or beneficiaries, depending on the nature of the project. Details can be more specific for specific construction projects or more flexible for evaluation or feasibility studies. Methods may also vary depending on the nature of the project or the flexibility granted to the consultant or contractor. Details on the proposed methodology may also be requested in the response to the call for tenders or as the first result of the contract.
Terms of reference/PNR should be prepared prior to the start of the assessment. Consultants can be involved in improving the design of the evaluation, but the evaluation officer must ensure that the terms of reference indicate what the evaluation is to accomplish and what is expected of the evaluators. It is important to agree, as part of the decision-making process, who should directly contribute, review and approve terms of reference before they are published. So click on “Print” as usual to print a document. You should see a menu of printing options. Change the printer or destination to Save as PDF, and then select Print. The button labels may be slightly different depending on the device you are using. .